How Microsoft Teams and Viva Connections Announcements Can Help You Communicate Better

Microsoft Teams and Viva Connections are two powerful tools that can help you connect and collaborate with your colleagues. Both offer a feature called announcements, which allows you to create and share time-sensitive messages in a prominent way. However, these announcements are not the same and serve different purposes. In this blog post, I will explain the differences between Microsoft Teams and Viva Connections announcements, and how you can use them effectively.

Microsoft Teams and Viva Connections Announcements


How to download audio messages from Microsoft Teams in 2024

Microsoft Teams is a popular platform for online collaboration, communication, and productivity. One of the features that many users enjoy is the ability to send and receive voice messages, which can be convenient and expressive.

However, unlike text and files, voice messages do not have a direct option to download the audio file and save it locally. This can be frustrating if you want to keep a record of an important conversation, or if you want to listen to the voice message offline or on another device.

Download Microsoft Teams Audio Messages


How to forward chat messages in Microsoft Teams

The forward message feature is a new capability that will enable you to send chat messages from one chat to another. You can forward messages from 1:1 chats, group chats and meeting chats. You can also add additional content to the message in order to provide context and clarity for the recipient.

For example, you can forward a message from a customer to your manager and ask for their input. You can forward a message from a colleague to a group chat and share their insights. You can forward a message from a meeting chat to a 1:1 chat and follow up on an action item.

Forward a Microsoft Teams message


Enhance collaboration with Microsoft Teams work location feature

In today’s dynamic work environment, where remote and hybrid work models are becoming increasingly prevalent, maintaining effective communication and collaboration is crucial. Microsoft Teams has introduced a new feature that allows users to set their work location for the day.

This feature brings transparency and clarity to team members regarding each other’s availability for in-office and remote collaboration. By simply clicking on a user’s avatar or profile photo in Teams, colleagues will be able to access vital information such as online status, work hours, local time, and most importantly, the work location whether it be remote or the office.

Set work location in Microsoft Teams


How to work with multiple accounts using the new Microsoft Teams

In today’s interconnected and fast-paced work environment, collaboration across different organizations and tenants is becoming increasingly common. However, with the rise of remote work, managing different accounts and staying up to date on critical conversations can be challenging.

Fortunately, Microsoft Teams has received a major investment in supporting multiple accounts and tenants, addressing several limitations and challenges associated with using the platform across different organizations.

In this blog post, I’m explaining the limitations solved by the new Microsoft Teams, and how you can take advantage of the new features to easily manage your multiple accounts. Let’s dive in!

Multiple accounts new Microsoft Teams


Prevent being flooded by mobile Microsoft Teams notifications

Mobile Microsoft Teams notifications are alerts that appear on your mobile device to inform you about new messages, updates, or meetings.

If you are using Microsoft Teams in your mobile device and in the desktop/web at the same time you might be getting duplicated notifications everywhere, but with a simple setting adjustment you can stop it right now.

Prevent being flooded by mobile Microsoft Teams notifications


How to download Microsoft Teams video messages

With Microsoft Teams, it’s possible to record and send short video messages in chats, if you are not yet familiar with this feature you can have a look to the article I wrote about it here.

While this feature is awesome, unfortunately it does not provide an interface to download the video file locally to your computer. If you want to download video messages, look no further, in this article I’m explaining a workaround to do that.

Download Microsoft Teams video messages


How to make Microsoft Teams meetings shorter and more efficient to prevent meeting exhaustion

While meetings can be an effective way to collaborate and communicate with team members, they can also be a waste of time if they are not properly planned and executed, ultimately leading to exhaustion.

Meeting exhaustion is a real phenomenon where people feel mentally and physically drained after attending too many meetings, often resulting in decreased productivity and burnout.

Microsoft Teams meeting exhaustion


How to mention everyone in Microsoft Teams?

To mention a user in a chat, you can usually use the “@” symbol followed by their username or display name. For example, if you wanted to mention a user named John Smith, you could type “@John Smith” in the chat.

Using the same mention functionality, you can now mention everyone in a Microsoft Teams chat with more than two participants.

Mention everyone in Microsoft Teams


How to delete a chat in Microsoft Teams

All interactions in Microsoft Teams generate a chat, however not all of them are relevant and they can be discarded to save precious space in the chat pane for important conversations.

With a recent Microsoft Teams update you are now able to delete 1:1 chats, group chats, and meeting chats where you are a participant.

Delete a chat in Microsoft Teams


I've been working with Microsoft Technologies over the last ten years, mainly focused on creating collaboration and productivity solutions that drive the adoption of Microsoft Modern Workplace.