Keep track of who watched Microsoft Teams meeting recordings

The possibility of recording a meeting on Microsoft Teams is not new but is being improved to provide a better experience and it now supports the recording directly inside of SharePoint and OneDrive as I explain in this article.

Getting the recordings stored on SharePoint and One Drive solves a lot of the issues users face with Microsoft Stream and it also takes advantage of the great features for files built in in this platforms.

Microsoft Teams meeting viewers

If you store your meeting recordings on SharePoint you will be able to see exactly who have watched it, this is possible due to the SharePoint viewers feature.

To get the viewers list enabled for the meetings you have in teams channels do the following:

  1. Open the SharePoint site connected to your team
  2. Click in the cog icon and then Site Information
  3. Click in View all site settings
  4. Under Site Actions click in Manage Site Features
  5. Locate the SharePoint Viewers feature and Activate it
    SharePoint viewers

To see who has watched the recordings you need to go the folder where the video files are stored by doing the following:

  1. Open the site Document Library
  2. Open the folder with the name of the channel where you had the meeting
  3. Open the Recordings Folder
  4. Hover the name of the file and wait for the popup where the viewers are listed to appear
    Microsoft Teams meeting viewers
  5. To see it in detail, click on the link See details
  6. On the right menu click on x Viewers, a new menu will open with the statistics for the recording file including the number of views and who were the viewers
    Microsoft Teams meeting viewers

If you want to automate the process of enabling this feature, have a look to the article my friend David Ramalho wrote about it.

This feature combined with the attendance report will give you a global overview of the reach of your meeting.

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I've been working with Microsoft Technologies over the last ten years, mainly focused on creating collaboration and productivity solutions that drive the adoption of Microsoft Modern Workplace.