How to record a meeting on Microsoft Teams
Microsoft Teams allows you to record the meetings you have in the platform either to review it later or to share it with someone else who couldn’t attend.
In this article you will learn how to record a meeting on Microsoft Teams in 2 simple steps and how to manage and share the recordings with other members of the organization.
- Once in a meeting click on the … dots on the meting bar to open the more options menu
- On the menu click on Start recording
Once the recoding starts you and all the other participants will see a message at the top of the window informing that the meeting is being recorded and red dot is also added to the meeting bar.
How to manage meeting video record
Starting a recording is fairly easy but accessing the video and sharing it is tricky as all meeting recordings are automatically saved on Microsoft Stream, the intelligent Microsoft video platform.
To access the meeting recordings you can use Microsoft Teams or Microsoft Stream and each one will serve different purposes.
On Microsoft Teams the recording becomes available for all the participants on the meeting context as the image below illustrates.
To view the video you just need to click on the card which will open a popup with the video player, however this will only work for users that belong to the organization.
If you noticed the image has the context menu open, from it you can share the video with everyone in your organization, get a link for it or open it on Microsoft Stream.
If your meeting has included guest users they will be able to see that the recording is available but unfortunately they will not be able to play the video. This happens because Microsoft Stream does not support external users to the organization.
To share the video with the guests you need to first download it from Stream and then send it to users. To download a video do the following:
- Open Microsoft Stream – https://web.microsoftstream.com/
- On the menu click on My Content and then Meetings
- Look for the video you want to download and click on the …
- Click on Download and you will get the mp4 video file
With the recording feature you don’t need to do meeting briefings to the colleges that were not able to attend, they will be able to watch it like if they were there whenever they have time to do it.