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What’s new for Microsoft Teams – April 2025
May brings some seriously cool updates to Teams that might actually make office life better. I’m particularly excited about the new @nearby mentions and those preview controls for presenters in Town Halls.
Ever wanted to gather everyone in your building for an impromptu coffee celebration or lunch without sending 15 separate messages? Teams’ new @nearby mention type solves this perfectly. Just type @nearby and instantly notify colleagues who are physically present in your office. “Quick team lunch? We landed the Henderson account!” has never been easier to coordinate.
For anyone who’s ever accidentally shared their screen full of private tabs during a presentation, Teams now has your back. The updated “Manage what attendees see” feature lets organizers and presenters preview what’s going on screen before broadcasting it live to everyone in Town Hall meetings. No more accidental oversharing!
These are just the updates that jumped out at me this month. Check out the full post below for all the other Teams improvements rolling out now.
Which of these new features are you most looking forward to trying? And what’s still on your Teams wish list that Microsoft hasn’t delivered yet? Drop me a comment below!
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Microsoft 365 Admin Center: Control Settings for agents with actions in Teams Toolkit
To give admins control over whether agent makers can publish advanced agents (agents with actions) for their tenants, we are introducing a new control in the M365 admin center. This control specifically applies to advanced agents created from Teams Toolkit.
Microsoft 365: Copilot Prompt Gallery – Share a prompt to a Microsoft Teams team
Share custom prompts with members of a Microsoft Teams team from the Copilot Prompt Gallery App, allowing team members to easily discover and utilize these prompts in Copilot Prompt Gallery App.
Microsoft Teams: Face recognition in Teams Rooms on Windows with Cloud IntelliFrame
If facial recognition is enabled in organization policies and you’ve enrolled your profile via Teams Settings, Teams Rooms on Windows using Cloud IntelliFrame will recognize you, list you in the meeting roster, and optimize camera views for participants making hybrid meetings feel like you are all in the room together. This feature available with Teams Rooms Pro.
Microsoft 365 Copilot for Sales – Easily save meeting notes to CRM following Teams meetings
We are announcing the easily save meeting notes to CRM following Teams meetings feature for Microsoft 365 Copilot for Sales. This feature enables you to save meeting notes directly to your CRM after a meeting, without the need to switch contexts. This feature will reach general availability on April 30, 2025.
Microsoft Teams Phone: Copilot-generated summaries for call transfers on Android devices
Microsoft Teams Phone will soon support Copilot-generated summaries for call transfers on Android devices, available mid-May 2025. This feature requires a Microsoft 365 Copilot license and transcription enabled in calling policies. Ensure your Teams phone devices are updated to access these new features. No admin action is required before the rollout.
Microsoft Teams: New user setting to view incoming calls in a small window
Microsoft Teams will introduce a new setting to view incoming calls in a small window, reducing disruptions. This feature will be available on various platforms and will roll out from May to June 2025. It will be enabled by default, with no admin action required.
Microsoft Teams: Speaker recognition and attribution in Teams Rooms on Android
Speaker recognition and transcript attribution are now available in Teams Rooms on Android, requiring a Teams Rooms Pro license. This feature uses unique voice profiles for intelligent recaps and Copilot. Voice enrollment is done via Teams Desktop. Rollout starts mid-April 2025. Policies need to be set up through PowerShell.
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Microsoft Teams: New town hall event access policy
Microsoft Teams is introducing a new policy setting, `TownhallEventAccessType`, to control town hall event access. This setting allows admins to choose between “Everyone” and “Everyone in Organization including Guests”. The rollout starts mid-May 2025 and completes by late May 2025. No admin action is required before the rollout.
Microsoft Teams: Sensitivity labels on collaborative meeting notes and Microsoft Loop components
New security features for Microsoft Loop in Teams will support sensitivity labels for Loop components and collaborative meeting notes. Rollout begins early April 2025 and completes by mid-May 2025. Admins need no action; review configurations and notify users.
Microsoft Defender for Office 365: Hunting on Teams Messages
We are introducing three new Advaned Hunting tables designed to facilitate hunting of Teams messages containing URLs within your organization.
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Update: Ensuring Security and Compliance – Keep you Microsoft Teams desktop clients up to date
Versions of the new Teams client that were released more than 90 days ago will be blocked. An in-app warning banner will show up 60 days before the app is blocked (30 days for VDI).
Microsoft Teams: Detect sensitive content that’s being shared in meetings
Screen content shared during a meeting is protected by detecting sensitive content and alerting the presenter and organizers when it appears.
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Microsoft Teams: Bi-directional Calendar Syncing between Google Workspace and Microsoft Teams
Businesses using Google Workspace for email and calendaring can now enable bidirectional synchronization with Microsoft Teams through the Teams Admin app. This enhanced sync ensures that events created in either platform are seamlessly reflected in both, improving scheduling efficiency and minimizing the risk of missed meetings. With this update, all calendar events—including incoming, outgoing, existing, and new—are fully synchronized. This feature is being rolled out gradually. When rollout is complete, you can sync up to 50,000 users per tenant.
Microsoft Teams: Specify who can manage the screen in Town hall
A new option in Town hall lets organizers designate who can manage the screen during the event. Now selected individuals will be able to start the event, manage what attendees see, and end the event, ensuring a smoother and more organized event experience.
Microsoft Teams: Unified attachment flow on Teams Mobile
Introducing a new content picker for Teams Mobile! Attach any type of content, whether files or media, from the paperclip icon in the compose overflow menu. Our unified attach flow makes it easy and intuitive to attach content from any source location.
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Microsoft Teams: Preview Changes Before Sending Live in ‘Manage what attendees see’
An enhancement to the ‘Manage what attendees see’ feature, allowing organizers and presenters to preview changes to what is brought on or off the screen before sending them live to attendees. This capability is only available for Town hall.
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Microsoft Teams: Speaker attribution now “On” by default in BYOD rooms with enhanced admin controls
New PowerShell setting (SpeakerAttributionBYOD in csTeamsAIPolicy), enabled by default, gives IT admins more control over speaker attribution in BYOD (bring your own device) meeting rooms. This enhances the experience for users by enabling clear speaker labels and richer in-meeting and post-meeting insights with Microsoft 365 Copilot. Users just enroll profiles via Teams Settings to be recognized.
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Microsoft Teams: Sensitivity Labels for Loop Components
Sensitivity labels for Loop components – Users can set/apply/view sensitivity labels to loop components to classify and protect content based on its sensitivity level. The labels help enforce policies such as encryption, access control, and content marking to ensure that sensitive information is handled appropriately.
Microsoft Teams: Automatically set your Work Location via WiFi Network
Simplify your hybrid work experience with Microsoft Teams’ automatic work location updates. By connecting to your office building Wi-Fi network, Teams can seamlessly set your work location to reflect you’re working from the office, ensuring accurate visibility for your colleagues. Stay flexible and eliminate manual updates while enhancing collaboration and scheduling efficiency.
Microsoft Teams: Meeting option suggestions in classic Outlook for Windows
Classic Outlook for Windows will suggest meeting options based on your meeting details, helping you easily schedule meetings with optimized settings from within the scheduling form.
Microsoft Teams: Notify collaborators in chat that are in the office using new mention type @nearby
Enhance in-office collaboration with Microsoft Teams’ new @nearby mention type. Easily notify teammates who are physically present in the office, streamlining communication and fostering real-time connections. Perfect for quick discussions or impromptu meetings, @nearby keeps your team aligned and efficient.
Microsoft Teams Premium: New Speaker Attribution setting for BYOD in CsTeamsAIPolicy (enabled ON by default)
NOTE: If you are a Microsoft Teams customer (not a Microsoft Teams Premium customer), we are sending this message to you because this new setting will take effect automatically for any user assigned a Microsoft Teams Premium or Microsoft 365 Copilot license, even if your organization previously didn’t have these licenses. Therefore, we recommend all organizations review this message, regardless of your organization’s current license status.
Microsoft Teams: Teams button support on multiple connected peripheral devices
You can now use the Teams button across personal peripheral devices without having to manually select a specific device in the Teams devices settings. This provides a more seamless experience navigating across multiple certified for Microsoft Teams personal peripheral USB devices (with a wire or a dongle) connected to the same host device (such as your laptop). For example, you can use the Teams button on headset A to bring up the meeting pre-join screen, then use the Teams button on headset B to join the meeting, and then use the Teams button on your connected speakerphone to raise hand in the meeting, and so on.
Microsoft Teams: Slide Control for PowerPoint presenters
A new Slide Control feature allows presenters in both meetings and events to share control of their Microsoft PowerPoint presentations. Users with control will be able to move the slides forward and backward for all users in the meeting, making it easy for each speaker to directly control their content.
Microsoft Teams: Headset optimized noise suppression mode for Windows
The Microsoft Teams desktop client on Microsoft Windows will enhance its default noise suppression mode for all headset users. This improvement will filter out background noise more effectively by identifying and suppressing noises detected far away from the microphone.
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Microsoft Teams – Copilot Summary for Transferred Calls
Copilot enabled users will now be able to share the summary of the call from within the transfer panel and the context will be shown in the toast notification and within the call.
Microsoft Teams: Enhanced Agent catalog available in the App Store in Teams, Microsoft 365, and Microsoft Outlook
We are rolling out enhanced agent discovery via the App Store in Microsoft Teams, Microsoft 365, and Microsoft Outlook. This rollout allows users visiting the Store to view the entire catalog of agents available within their organization, regardless of whether they have a Microsoft 365 Copilot license.
Microsoft Teams: Create new channels faster from the “New items” menu at top of the list of chats and channels
Coming soon in Microsoft Teams: Users will be able to create new channels in a Team directly from the New items drop-down at top of their list of chats and channels, eliminating the need to scroll down to the specific team. Channel creators can choose the team in which to host the new channel.
Microsoft Teams: Usage reports will include all town hall usage data in your tenant
When town hall was released in Microsoft Teams, some columns of data related to each town hall event were missing in the Microsoft Teams admin center usage reports for admins. This rollout fixes that issue by adding all relevant usage related data to the town hall usage reports.
Teams Meetings Copilot response can be shared to external apps (Word or Excel)
Microsoft 365 Copilot responses in Microsoft Teams meetings can be shared to external apps (Word or Excel). Responses generated by Copilot in Meetings will come with a button to Open in another app. Although this will start with Word and Excel, more apps will be added in the future.
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Microsoft Teams: Intelligent meeting recap available in multi-tenant set ups
Copilot users in business-to-business multi-tenant organization set ups can now view the intelligent meeting recap after the meeting from the resource tenant where the meeting was hosted.
Microsoft Teams admin center: Improvements to controls for Microsoft 365 Copilot
Improvements to Microsoft 365 Copilot controls in the Microsoft Teams admin center are rolling out from April to May 2025. These changes will prevent errors by disabling conflicting Copilot options when transcripts are off. Admins need to review and adjust settings accordingly. No action is required before the rollout.
Microsoft Teams: The “Code snippets” feature for chats and channels will retire
Microsoft Teams will retire the “Code snippets” feature for chats and channels between May 30, 2025, and June 16, 2025. Users should transition to “code blocks,” which are faster and more efficient. Existing code snippets will remain accessible, and no admin action is required.
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Microsoft Teams: town hall organizers, co-organizers, presenters can join the event to preview as attendee
Organizers, co-organizers, and presenters in Microsoft Teams town halls will soon be able to preview events from an attendee’s perspective. This feature will be available on various Teams platforms starting mid-May 2025 for targeted release and mid-June 2025 for general availability. No admin action is required for the rollout.
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Microsoft Teams: Town halls in DoD
Set up and host large scale events across a DoD organization with the familiar Teams app you use for meetings using town hall. Town hall capabilities include a new meeting template, capacity for up to 20k attendees, green room, the ability to manage what attendees see, RTMP-in, live translated captions, and more.
Microsoft Teams: Polls support in Teams Town hall [Premium]
Organizers can now create and share polls directly within Teams Town halls, gathering real-time feedback from participants through multiple-choice questions and other types of polls. This feature is available for town hall organizers that have an active Teams Premium license.
Microsoft Teams: Streamlined unified Role-Based Access Controls (RBAC) for Teams device management
Microsoft Teams is enhancing Role-Based Access Control (RBAC) in the Teams Rooms Pro management portal (PMP) to support additional Entra built-in roles. The rollout will occur in May 2025 and requires no admin action. The new roles include Global Administrator, Global Reader, Teams Administrator, and Teams Device Administrator.
Microsoft Teams: Use OS-level animation settings instead of Teams-level animation settings
Microsoft Teams has removed its animation setting, now relying on the OS-level animation settings in Windows and macOS. This change is automatic and requires no admin action. It applies to Teams for Windows desktop, Mac desktop, and the web. Notify users and update documentation as needed.
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Microsoft Teams: New Microsoft Teams Chat and channels experience in Education
The new, streamlined chat and channels experience makes it easier to stay on top of what matters most and organize your digital workspace. Catch up on chat, channels and teams in one place, create custom sections to organize conversations by topics, use filters to triage messages and more. This is an optional opt-in experience.
Microsoft Teams: Intelligent meeting recap available in multi-tenant set ups
Copilot users in business-to-business multi-tenant organization set ups can now view the intelligent meeting recap after the meeting from the resource tenant where the meeting was hosted.
Microsoft Teams: New Voice Applications Settings for Authorized Users in GCC High and DoD (Premium)
Voice applications policies allow you to create and assign voice application policies to authorized users. Voice application policies control what configuration changes an authorized user can make to the auto attendants and call queues they’re authorized for. Authorized users, with permissions from Teams admins, can configure their call queues and auto attendants using Teams settings and opt in or out their team members to optimize for business needs. This is a Teams Premium feature.
Microsoft Teams: We will retire SMS invitations from Teams to external partners
Microsoft Teams will retire SMS invitations to external partners effective May 17, 2025. Users can continue inviting external partners via email or by signing up for a two-way SMS calling plan. This change requires no admin action, but users should be informed, and documentation updated.
Microsoft Teams: Specify who can manage the screen in town halls
Microsoft Teams will introduce a new town hall meeting option called “Who has control of production tools” in May 2025. This feature allows organizers to designate who can manage the screen, start, and end the event. It applies to Teams for Windows, Mac, and the web, and does not require a Teams Premium license.
Microsoft Teams: Preview changes before making them visible to attendees with “Manage what attendees see”
Microsoft Teams is introducing a “Manage what attendees see” feature, allowing organizers and presenters to preview changes before making them visible to attendees. This feature will be available for town halls starting mid-June 2025, with options to manage attendee views. No admin action is required for the rollout.
Microsoft Teams: Bi-directional calendar syncing between Google Workspace and Microsoft Teams
Businesses using Google Workspace can now enable bi-directional calendar syncing with Microsoft Teams through the Admin app. This feature, rolling out in May 2025, supports all calendar invites and requires proactive enabling by administrators. Up to 50,000 users per tenant can be synced.
Classic Microsoft Teams: The option to open files in Teams will retire
The option to open files in classic Microsoft Teams will be retired between April 15, 2025, and April 30, 2025, due to security vulnerabilities. Users should open files in the appropriate desktop or web app instead. This change does not affect the new version of Microsoft Teams.
Microsoft 365 admin center: Allow usage for custom apps to show in the Developer Portal for Microsoft Teams
Microsoft 365 will introduce a new setting, “App usage for custom apps,” in April 2025, allowing enterprise developers to view app analytics in the Developer Portal for Microsoft Teams. By default, this setting will be disabled. Admins need to enable it to provide developers with insights into app performance and user engagement.
Microsoft Teams: Real-Time Text (RTT) in Teams meetings and calls for Microsoft 365 operated by 21Vianet
Microsoft Teams is introducing Real-Time Text (RTT) for meetings and calls, available on desktop and mobile for Microsoft 365 operated by 21Vianet. RTT allows text to be transmitted character by character, enhancing accessibility for users with hearing, speech, or neurodiverse conditions. Rollout starts early July 2025 and completes mid-July 2025.
Microsoft Teams: Meeting option suggestions in classic Microsoft Outlook for Windows
The Microsoft Teams Meeting add-in for classic Microsoft Outlook for Windows will soon suggest meeting options based on meeting details. This feature will roll out in June 2025 and will be available by default. No admin action is required, but organizations should notify users and update documentation.
Microsoft Teams: Expanded and enhanced peripheral auto-association support for Bring Your Own Device (BYOD) spaces
Microsoft Teams will expand peripheral auto-association support for BYOD spaces, including docking stations and webcams, starting May 2025. This will enhance user experiences and provide admins with better insights. Users will benefit from features like auto-selecting room AV peripherals, shared display mode, and auto-booking desks.
Microsoft Teams: Real-Time Text (RTT) in Teams meetings and calls
Microsoft Teams is introducing Real-Time Text (RTT) for meetings and calls on desktop and mobile, enhancing accessibility for users with hearing, speech, or neurodiverse conditions. The rollout starts in May 2025, with different timelines for various regions. No admin action is required; inform users and update documentation.
Microsoft Teams: Pop out live captions and Real-Time Text (RTT) in Teams meetings
Microsoft Teams will introduce the ability to pop out live captions and Real-Time Text (RTT) in meetings and calls, enhancing accessibility and multitasking. The rollout will occur from May to July 2025, depending on the user group. No admin action is required, but users should be informed and training materials updated.
Microsoft Teams: Easily call in a presenter from the roster for town halls and webinars
Microsoft Teams will allow organizers and presenters to quickly add a missing presenter from the roster during town halls, webinars, or structured meetings. This feature will roll out between late May and early July 2025, depending on the release phase. No admin action is required.
Action required: Classic Microsoft Teams end of availability starts July 1, 2025
Classic Microsoft Teams will be unavailable on Mac and Windows desktops starting July 1, 2025. Users must upgrade to the new Teams or use Teams on the web to avoid disruptions. Use the provided script to identify devices needing upgrades and follow the prerequisites for installation.
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Planner: New Microsoft Planner App for Teams for customers in GCC-H
The new Microsoft Planner app in Teams is a single, unified work management experience. It brings together the simplicity of To Do, the collaboration of Planner and the power of Project into a single and simple solution that offers individual task management, collaborative work management as well as enterprise work management.
Microsoft 365 Copilot: Search for and select Teams Chats in Context IQ to scope prompts in BizChat
Users will be able to search for and select Teams Chats in Context IQ to scope their prompts in BizChat. This feature will roll out from early May 2025 to early June 2025. No admin action is required, but notifying users and updating documentation is recommended. More details will be available upon release.
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Planner: New Microsoft Planner app for Microsoft Teams in GCC-H and DOD
The new Microsoft Planner app in Teams is a single, unified work management experience. It brings together the simplicity of To Do, the collaboration of Planner into a single and simple solution, that offers individual task management, collaborative work management as well as enterprise work management.
Microsoft Teams: Configurable Keyboard Shortcuts
Set your own keyboard shortcuts to match your work preferences. Customize the keyboard shortcut for an action you frequently use by clicking on the ellipsis and selecting Keyboard shortcuts from the menu.
Microsoft Teams: Copilot in Teams can generate an audio overview of your meetings
Copilot can generate an audio overview of your transcribed meetings, transforming one or multiple meetings into an engaging listening experience. Users can choose how they want to listen: select one or two speakers, adjust the tone from concise to playful, and tailor the length. This capability is only available in English currently.
Microsoft Teams: Enhanced contextual discovery of agents within Microsoft 365
Customers now have new experience to discover, install, and use/reuse agents within the Copilot app for Microsoft 365.
Microsoft Teams: AI assistant for admins in the Pro Management portal
IT admins can save time and effort using this AI-powered assistant, which provides answers to ‘how to’ product questions related to Teams meeting spaces and management solutions and provides data and insights specific to inventory in the organization’s environment. Available in Teams Rooms Pro. Important note: This is not officially Copilot as it doesn’t yet meet all requirements. It is LLM chatbot AI assistance thought. It provides information, does NOT yet perform actions.
Microsoft Teams Premium: Moderator-governed meetings for information barrier compliance
Microsoft Teams Premium will introduce a moderated meeting template for secure collaboration between users separated by information barriers. Meetings require a designated moderator for compliance, and attendees wait in the lobby until the moderator joins. This feature, available for various Teams platforms, requires IB v2 configuration and a Teams Premium license for organizers. Rollout starts in May 2025.
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Microsoft Teams: Support Audit logs for Give and Take Control and Screen share
IT administrators will now have the ability to access detailed logs for both the “Give and Take Control” and “Screenshare” features. These logs will provide comprehensive information, including the names and timestamps of the individuals involved in each action. Specifically, the logs will indicate who initiated or received control, as well as who started the screenshare session, along with the corresponding timestamps and names. This enhancement ensures greater transparency and accountability for all control and screenshare activities. Accessible in Teams Admin Centre.
Microsoft Teams: New DVR (digital video recording) capabilities for town halls on iOS and Android
New DVR capabilities for Microsoft Teams town halls on iOS and Android will roll out in May 2025 (Worldwide, GCC) and June 2025 (GCC High, DoD). This feature allows attendees to pause, skip, and navigate through live town hall events, enhancing interaction and convenience. No admin action is required.
Microsoft Teams: Join as attendees in Microsoft events from Teams Rooms on Windows
Microsoft Teams Rooms on Windows can now join Microsoft events as attendees with a Teams Rooms Pro license. This feature will roll out from mid-May 2025 to mid-September 2025, depending on the region. No admin action is required, but users should be notified.
Microsoft Teams: Silent test call
Silent Test enables IT administrators to proactively run synthetic Teams call simulations to specific subnets, helping assess network readiness and detect potential issues before they impact users, ensuring a seamless communication experience.
Microsoft Teams: Interpreter agent available in Teams
The Interpreter agent enables real-time interpretation in Teams meetings in up to nine languages so each participant can speak and listen in the language of their choice. Meeting participants can also opt-in to have Interpreter simulate their personal voice for a more inclusive experience.
Microsoft Teams: Call Waiting Beep Enabled on Desktop
Call Waiting Beep is a feature designed to provide a subtle notification tone when a user is already on a call and a second call comes in. This gentle alert ensures the user is aware of the incoming call without being overly disruptive.
Microsoft Teams: External group chat policy enforcements for max two orgs
Facilitate creation and maintenance of external group chats with bilateral policy enforcement where members in the chat can belong to a maximum of two tenants. Allow tenant admins to control bilateral chat policy and apply it to users and groups.
Microsoft Teams: Teams Meeting Audit Events in GCC
Teams Audit Events for Meetings, including MeetingDetail and MeetingParticipantDetail, will soon be available in GCC. This enhancement will provide administrators with comprehensive insights into meeting activities, helping to ensure compliance and improve operational efficiency. MeetingDetail: Captures detailed information about meetings, including start and end times, meeting subject, and organizer details. MeetingParticipantDetail: Logs participant information, including join and leave times, participant roles, and any changes in participant status during the meeting. Audit logs are accessible through the Microsoft Purview portal, where administrators can search, filter, and export audit data for detailed analysis. These logs are essential for maintaining compliance, investigating incidents, and ensuring the security of Teams activities.
Microsoft Teams: Remote log collection in Teams admin center
Teams Administrators will have the ability to remotely collect client diagnostics logs for troubleshooting from users’ devices, aiming to minimize or eliminate the need for user intervention and workflow disruption previously required for collecting diagnostics logs.
Live captions copying disabled for Teams meetings
Live captions copying will be disabled in Microsoft Teams meetings to enhance content protection. The rollout will occur from June to July 2025, depending on the release schedule. This update prevents copying caption text but does not affect accessibility or the transcript feature. No admin action is required.
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