How to Set Your Name Pronunciation in Microsoft Teams

By João Ferreira Feb 18, 2025 Microsoft Teams 0 Comments

For years, the ice breaker in my calls with people I was meeting for the first time was having them try to pronounce my name. It was always a fun and engaging way to start a conversation. With the new name pronunciation feature in Microsoft Teams and Outlook, those days can be gone!

This feature allows users to record and share the pronunciation of their names on their profile cards, promoting inclusiveness and helping colleagues learn how to pronounce each other’s names correctly.

Why Name Pronunciation Matters

Names are a crucial part of a person’s identity. Mispronouncing someone’s name can lead to anxiety and offense, while correctly pronouncing it helps create an inclusive environment. This new feature in Microsoft Teams and Outlook ensures that everyone can feel respected and valued by making it easier to learn and use each other’s names correctly.

How to Add Your Name Pronunciation in Microsoft Teams

Adding your name pronunciation in Microsoft Teams is simple and straightforward. Follow these steps to record and share the pronunciation of your name:

1. Open Your Profile Card: In Microsoft Teams, select your profile photo in the upper right corner of the screen, and then select your name to open your profile card.
   

   

2. Record Your Pronunciation: Select the microphone icon on your profile card to start recording the pronunciation of your name. Speak clearly and slowly to ensure accurate pronunciation.
   

   

3. Save Your Recording: Once you are satisfied with your recording, save it. Your pronunciation will now be available for your colleagues to listen to.

How Others Can Access Your Name Pronunciation

Once someone have recorded a name pronunciation, a colleagues can easily access it by opening open the user profile card and then clicking the speaker icon to listen the recorded pronunciation.

Where is the Recording Stored?

The pronunciation data is stored in each user’s mailbox until the user deletes the recording. This ensures that your pronunciation is always accessible and can be easily updated if needed.

Admin Controls

While this feature is currently available to all users, in the future, admins will be able to disable it using Microsoft Graph. This provides organizations with the flexibility to manage the feature according to their needs.

Conclusion

The new name pronunciation feature in Microsoft Teams and Outlook is a fantastic addition that promotes diversity and inclusiveness in the workplace. By making it easier to learn and use each other’s names correctly, we can create a more respectful and welcoming environment for everyone. So, go ahead and record your name pronunciation today, and let’s make our interactions even more meaningful and inclusive!